1.Overall management of the procurement team on jobsite and provision of procurement support and advice to all departments in order to meet the Project’s objectives and milestones.
2.Ensure that the Project’s procurement activities are conducted and managed in accordance with best practices and in line with corporate policies and procedures.
3.Responsible for providing clear, accurate advice on procurement arrangements for the Project and post procurement management as part of the Invitation to Bid (ITB) and bid evaluation process.
4.Responsible for ensuring that all agreements, procurement arrangements and other legal documents provided by or to the Project are in accordance with corporate policy and procedural requirements.
5.Ensure that the procurements for the Project are done within the budget and according to the quality standard and delivery requirements.
6.Track and analyze market price trend of procurement material needed by the Project.
7.Resolving procurement contract and legal matters arising during the execution of the Project to the best advantage of the Project.
8.Preparation of standard terms and conditions of contract for different form of procurement (main equipment, take out items, etc).
9.Participation and leading procurement negotiation.
10.Development of procurement award procedures (suppliers’ prequalification, invitation to bid/tendering, contract preparation and contract administration).
11.Preparation of Invitation to Bid/Tendering documents. Articulate the bidding process and requirements to other functions and members of the Project, and coordinate the various inputs which comprise an ITB package.
12.Participate in ITB evaluation steering team and co-ordinate tender evaluation, clarification, and procurement award process for the Project.
13.Review and negotiation of procurement offers received from potential suppliers and bidders in a fair and professional manner in accordance with corporate policy and SOP.
14.Contract drafting and preparation as to suit the actual procurement requirements.
15.Lead negotiation on all procurement orders variation, claims and contentious issues.
16.Coordination of pre and post procurement administration and management activities.
17.Coordinate the procurement approval process in accordance with corporate policies and procedures.
18.Preparation and negotiation of a range of other contractual agreements including non disclosure agreements (NDA), novation agreements and assignment agreements, etc.
19.Liaison with finance, tax, treasury, legal and insurance representatives.
20.Coordinate the preparation of monthly report and other procurement status reports if required.
21.Develop an organized filing and folder structure of all contracts documentation including standard contract forms, executed contracts, etc within the Project overall document management system.
22.Keep abreast of applicable current legal/procurement issues and practice which may influence and affect the Project.
23.Monitor and close all procurement status and prepare final closed out and Project completion report.
Education/Professional Qualification/Experience
1.University graduate or above major in mechanical, electrical & other engineering discipline from a recognized university. MBA holder an advantage.
2.Minimum 10 years experience as a managerial level in a contracts/commercial role for major large scale EPC projects in rayon, pulp&paper, power or other industrial process sectors. Oversea experience an advantage.
3.Experienced in the management of personnel, including defining tasks, setting of KPIs, and evaluating performance.
4.Working knowledge of engineering industry procurement standards, applicable government and commercial regulations and practices.
Business Knowledge/Special Skills
1.Strong communication ability and negotiation skill.
2.Good integrity and team co-operation.
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