2. Ensure that the Project’s contractual activities are conducted and managed in accordance with best practices and in line with corporate policies and procedures.
3. Responsible for providing clear, accurate advice on contractual arrangements for prospective contracts and post contract management as part of the Invitation to Bid (ITB) and bid evaluation process.
4. Responsible for ensuring that all agreements, contract arrangements and other legal documents provided by or to Project are in accordance with corporate policy and procedural requirements.
5. Ensure that the contracts for the Project are done within the budget and according to the quality standard and delivery requirements.
6. Track and analyze market price trend of contractual material needed by the Project.
7. Resolving contractual and legal matters arising during the execution of the Project to the best advantage of the Project.
8. Preparation of standard conditions of contract for several forms of Project contracts.
9. Participation and leading contractual negotiation.
10. Development of contracts award procedures (contractor prequalification, invitation to bid/tendering, contract preparation and contract administration).
11. Preparation of Invitation to Bid/Tendering documents. Articulate the bidding process and requirements to other functions and members of the Project, and coordinate the various inputs which comprise an ITB package.
12. Participate in ITB evaluation steering team and co-ordinate tender evaluation, clarification, and contract award process for the Project.
13. Review and negotiation of contractual offers received from potential contractors and bidders in a fair and professional manner in accordance with corporate policy and SOP.
14. Contract drafting and preparation as to suit the actual requirements.
15. Lead negotiation on all contractual orders variation, claims and contentious issues.
16. Coordination of pre and post contract administration and management activities.
17. Coordinate the contract approval process in accordance with corporate policies and procedures.
18. Preparation and negotiation of a range of other contractual agreements including non disclosure agreements (NDA), novation agreements and assignment agreements, etc.
19. Liaison with finance, tax, treasury, legal and insurance representatives.
20. Coordinate the preparation of monthly report and other contract status reports if required.
21. Develop an organized filing and folder structure of all contracts documentation including standard contract forms, executed contracts, etc within the Project overall document management system.
22. Keep abreast of applicable current legal/contracting issues and practice which may influence and affect the Project
23. Monitor and close all contracts status and prepare final closed out and Project completion report.
Education/Professional Qualification/Experience
1.University graduate or above major in Quantity Surveying, Construction Management, Cost Engineering & other engineering discipline from a recognized university. MBA holder an advantage.
2.Minimum 10 years experience as a managerial level in a contracts/commercial role for major large scale EPC projects in rayon, pulp&paper, power or other industrial process sectors. Oversea experience an advantage.
3.Experienced in the management of personnel, including defining tasks, setting of KPIs, and evaluating performance.
4.Working knowledge of engineering industry contracting standards, applicable government and commercial regulations and practices.
Business Knowledge/Special Skills
1.Fluent in English and Chinese both written and spoken.
2.Strong communication ability and negotiation skill.
3.Good integrity and team co-operation.
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